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Laurel Hill ES Vitrual Opening!

2024-2025 SY

Why a "virtual Opening"?

• From August 12th - August 16th we engage in a mad dash to get ​ready for our new and returning students. We want to honor your ​time, while making sure you have the support and information ​you need to start the school year successfully.

• Read through the website for the various information to prepare ​you for the upcoming school year.

BTSN & MyPDE

Back to School Night

Wednesday, September 18th

6:00 PM - 8:00 PM

Accessing Required Trainings in MyPDE

1. Login to MyPDE
   
2. FCPS Professional Development Page.
   
3. Click Here to learn on how to access the ​required training courses within MyPDE.
   
4. Questions? Contact Sean.
   

Collaborative learning

CLT Expectations

• Teams are expected to meet twice weekly ​(once for literacy and once for mathematics) ​during their common planning time and have a ​“tight agenda”.
• The first week of school only the Literacy ​CT will take place for 1 hour.
  
• For the 1st quarter, CT meetings will last for ​1 hour.
  
• Each team will have team norms, working ​agreements and assigned team ​responsibilities.
  
• A “tight agenda” meeting should be devoted to ​discussing learning, not teaching. Teams ​should create an agenda ahead of time using a ​template and also take notes.
• Agendas will be posted weekly within ​Schoology. Each team will have a Schoology ​group to collaborate and share resources.
  
• All teams will meet for science/library CLT ​monthly.
• Teams will also meet with the Literacy Coach, ​Math/ AAP Lead, Technology Coach, and ​Science Resource teacher on a team designed ​schedule.
  
• JAM will read team notes and will periodically ​attend meetings.
  

Team Leader Expectations

This group will be comprised of specialist leaders and the team leaders of each grade level. The purpose of this group will be to disseminate information to grade level teams, and to strengthen collaboration skills throughout the county. Team members are expected to have taken a meeting facilitation training (i.e. Ann Delehant, Adaptive Schools, Cognitive Coaching) or will be willing to go to training possibilities to work on those skills.

• Help classroom teachers address learning challenges in individual classrooms through modeling, co-teaching, providing feedback, and facilitating grade-level teams.
  
• Monitor and evaluate assessment data to determine improvements in instructional practice and student achievement.
  
• Support classroom teachers in long- and short-range planning (co-planning) for increased student achievement.
  

Professional Learning ​Communities (PLC Cycle)

Working Agreements

How Teams Improve

Communications

Parent Communications

• Each grade level team will be expected to communicate with parents using your grade level newsletter. The newsletters should be stored within your Schoology course for families to access. Please utilize Talking Points or email as another way of sharing your newsletter. Within your Schoology course, have a link to your grade level newsletter. When the newsletter is updated it will synch up within Schoology. So there is no need to update the link in Schoology each time. Specialists will craft a monthly newsletter that will be posted within Schoology as well.
  
• Please ensure that it is grammatically correct, current and informative.
• Teams or individual teachers must, by FCPS regulation, maintain your Schoology course with updated information.
  
• Paper copies should be sent home to students without access to the internet or e-mail.

Email

• E-mail is a very convenient technological tool and crucial to our work, however, there are aspects of e-mail that require some additional attention.
• Keep it to facts only, opinions should be left out or shared verbally. Don’t send emails when you are angry or frustrated. Any emails (even if they contain student initials) can be requested by parents/lawyers.
  
• Be careful forwarding the emails to others.
• Remember, tone is incredibly difficult to judge in an email.
  
• Do not put in an email, what you wouldn’t want to read on the front page of the Washington Post!
• When in doubt, or when there is too much “back and forth” pick up the phone. When in doubt with a colleague, see them in person.

Positive Phone Call or Note Home

• Make a positive phone call home or ​write a note to the student and ​parent before Back-to-School ​Night.
  
• Make parents feel like they are your ​partners.
  
• Remind parents of the date and ​time for Back-to-School Night.
  
• Positive relationships forged early ​in the school year between ​students, parents and teachers are ​critical to student success.
  
• Don’t forget our parent liaison is ​available to help communicate with ​families.
• CLICK HERE for information and ​contacts for translating services.

IEP/504/Medical Flag

Procedures for Viewing IEPs in SIS

Procedures for Viewing IEPs (Classroom Teachers)

• The Department of Special Services has ​collaborated with the Department of ​Information Technology to provide all ​teachers of record with access to view IEPs ​from SEA-STARS in the Student Information ​System (SIS) teacher application, ​"TeacherVUE."

1: Will all levels, K-12, have access to view IEPs in TeacherVUE in SIS?

Answer: All levels will have access; however, students must be assigned to their teacher’s class section in SIS to view IEPs in TeacherVUE.

2: How will elementary (Art, PE, Music, etc.) specialists view IEPs in SIS TeacherVUE as they are not the teacher of record in SIS?

Answer: Currently elementary (Art, PE, Music, etc.) specialists do not have access to

3: TeacherVUE in the SIS, so they will continue to access IEPs via GET-IEP.

Will the rollout be staggered (for example by region)?

Answer: No. Access to IEPs in TeacherVUE in SIS will be accessible once teacher assignments are finalized in SIS at the beginning of the school year.

4: Is the transfer of data from SEA-STARS to SIS TeacherVUE real time?

Answer: Data will be transferred from SEA-STARS to SIS TeacherVUE every 15 minutes.

5: How much training is needed?

Answer: No extra training is required. Information has been updated on the SIS TeacherVue documentation page in the IT Service Catalog. SBTS are aware of this new feature and will be able to demonstrate accessing IEPs during their school-based trainings.

6: Will TeacherVUE track when a teacher has viewed a student’s IEP?

Answer: FCPS will no longer track when an IEP has been viewed. Since teachers have access to view IEPs electronically in TeacherVUE, teachers are expected to view assigned IEPs as part of their professional responsibility.

IMPORTANT IEP, 504, and Medical flag ​protocols

All TEACHERS/SPECIALIST

You are required to honor all IEPs, 504s, ​and Medical Flag Alerts for those ​designated students. This information is ​within SIS. Please ensure you educate ​yourself on these students.

ALL SPECIALIST

GET-IEP will still be required for elementary ​(Art, PE, Music, etc.) specialists who do not ​have access to TeacherVUE.

Multi-Tiered System of support (Mtss)

Universal design of learning (UDL)

• This year we will be introducing Universal Design of Learning (UDL).
• The main concepts to UDL are Engagement, Representation, and Action & ​Expression.
• A great way to understand UDL is providing differentiation and multiple paths ​of learning for our students at the forefront.
• UDL helps ensure all students have a purposeful and facilitated choice with ​their learning. We will be building on this methodology of instruction ​throughout the school year.
  

Portrait of a graduate

(POG)

• We will continue to build on our integration and ​application of the Portrait of a Graduate attributes ​within our instruction.
• As a school we will be honing the important attributes ​of being a Communicator, Collaborator, Ethical and ​Global Citizen, Creative and Critical Thinker, and a ​Goal-Directed and Resilient Individual.
• Our continuation of this work will prepare us for the ​mandated implementation of POG POL (Portrait of a ​Graduate Presentation of Learning) by the 2025-2026 ​school year.
• Check out more information at the FCPS POG website.
  

Fire Code and Displays

• Materials must be 3 feet from any ​doors
  
• Materials must be 3 feet from the ​floor
  
• No 3-D work samples or paper in ​hallways
  
• Nothing on doors except Crisis ​Management Guide for Teachers ​(red flip-book)
• Nothing hanging from ceiling
  
• Comply when setting up rooms so ​you don’t have to take it down!

School safety

Crisis Management Security Plan

• Red crisis book –read it and be familiar with ​terms. Procedures are detailed in the Staff ​Handbook
• Email Kim (Missy) Wilson if you need a new ​fire or tornado exit map, or red crisis book ~ ​Required in all rooms and offices
  
• 2 AED locations: 2 AEDs are located in the ​main lobby and between rooms 226 and 227.
• Fire drills will be held weekly the first month ​of school and monthly thereafter. One ​tornado drill will be held in March. Four ​lockdowns are now required (times to be ​announced).
  
• Class rosters must be available during ​evacuations for EACH SUBJECT/CLASS ​taught.

Security of Our School

• We have a visitor management system in the office. All visitors will be required to scan their ID when checking in. The system will run their name through the child abuse system and if cleared, print out a sticker with their picture on it. Please stop any adult you see without a badge or sticker and redirect them to the front office.
  
• Wear your ID badge at all times.
• “Buddies”–students always must be in pairs or more when traveling in the hallway
  
• Lock up purse, laptop and personal belongings.
• Ensure doors lock behind you for lockdown purposes.

Click Here to access the Safety and ​Security Folder (currently being ​updated) with information on….

• Fire Drill Procedures
  
• Map of the School
• Security Plan
  
• Staff Phone List
• Tornado Drill Map
  
• Earthquake Procedures
• Health Info Faculty/Parents

Technology

Click here to access ​important technology ​information to prepare you ​for the school year. Please ​be sure to review all topics.

Teacher Evaluation

Key components of the evaluation process:

• Every teacher is on evaluation every year; some are on formative and some are on summative.
• Every teacher must complete their individual goal and keep their documentation log up to date.
  
• Seven performance standards.
• Standard 7 is Student Academic Progress.
  
• SMARTR Goals are Set by All Teachers.
• Matrices (one for each standard) are used to rate the teacher.
  
• A final evaluation conference between the evaluator and the teacher is required for teachers in their summative evaluation year.
• In addition to the goal-setting conference and documentation log, administrators collect a minimum of four other data sources.
  

Click Here for up to date ​information on the Teacher ​Evaluation process.

Staff/Student Rights and Responsibilities

SR&R

• SR&R will be a teacher’s responsibility. Any additions needs please speak to JAM.
• Booklets go home after those discussions and the signature page needs to come back to the teacher. Please be sure you get one from each child.
  
• Students may log into a computer without a signed SR&R
• Translated booklets are available.
  
• Teachers must read and follow the SR&R Regulation.
• Note the Regulation specifics regarding dress code and lead by example.

Bullying

Bullying is any aggressive and unwanted behavior ​that is intended to harm, intimidate, or humiliate ​the victim; involves a real or perceived power ​imbalance between the aggressor or aggressors ​and victim; and is repeated over time or causes ​severe emotional trauma.

‘Bullying’ includes cyberbullying. ‘Bullying’ does ​not include ordinary teasing, horseplay, ​argument, or peer conflict.

Key Elements of Bullying: Intentionally ​aggressive behavior designed to inflict harm ​Repetitive behavior planned into the future ​Interpersonal relationship marked by an ​imbalance of power Please see ​http://bit.ly/1Ey40tI for more information.

Harassment

Harassment is a course of conduct which annoys, threatens, intimidates, alarms, or puts a person in fear of his or her safety. Harassment is unwanted, unwelcome and uninvited behavior that demeans, threatens or offends the victim and results in a hostile environment for the victim and bystanders. Harassing behavior may include, but is not limited to epithets; derogatory comments or slurs and lewd propositions; assault; impeding or blocking movement; offensive touching or any physical interference with normal school activity, work or movement, and visual insults such as derogatory posters or cartoons.

All reports of harassment and bullying (whether founded or not) must be reported to JAM.

Title XI

According to the U.S. Department of Education, “Title IX protects students, employees, applicants for admission and employment from all forms of sex discrimination, including discrimination based on gender identity or failure to conform to stereotypical notions of masculinity or femininity…in all aspects of a [school division’s]

educational program and activities.”

Some key points about this include:

• If a student tells a staff member that another student has been touching him/her inappropriately, stating sexual harassing topics, inappropriate gender comments, (ie-transgender), name calling, taunting, etc., please let JAM know as this has to be documented.
• Another item that was covered was staff to student misconduct. It is imperative staff recognize the perception of their interactions with students. For example, many staff ask students if they want a high-five, handshake, or hug. It is recommended if a staff member hugs a child, err on the side of caution and not give the child an engulfing hug. Consider what this might look like to someone not at Laurel Hill...
• This is a topic that is starting to be shared more in-depth with administrators. We will continue to provide updates throughout the year.

Staff Information

Leave Slips

Finance

• If you would like to purchase ​ANYTHING with school funds, you ​must obtain a PURCHASE ORDER ​form from Kim (Missy) and have it ​approved by Janice PRIOR to making ​any purchase.
• School Board policy requires that all ​monies collected in school be ​deposited on a timely basis. ​Therefore, please be certain to turn in ​all monies (supplies, field trips, ​school pictures, etc.) to Kim, daily. ​Checks must be payable to Laurel ​Hill. If Missy is absent, please give ​the money to Janice, Addison, and ​Meaka to place in the safe.
  
• See Missy for more details related to ​school finances.

• Planned Leave: Arrange for a substitute ​utilizing Red Rover, complete a Mytime ​leave request and email ​(ggl_LaurelHillESFrontOffice@fcps.edu). ​Sub job number and code (when ​appropriate) should be included in the ​email. Tricia is NOT responsible for getting ​you a sub, but she is always willing to help ​if you ask.
  
• Unexpected Leave: Be sure to email the ​office by 8:00 am to report the job number ​entered into Red Rover and any additional ​directions. Enter all absences into Mytime.
• Emergency Sub plans should be provided ​to Kim (Missy).
• Leave on Teacher Workdays/In-services ​and Strategic Plan days are prohibited ​unless emergency related.
  
• Click Here for help and resources with Red ​Rover.
• This is where you will setup your Red ​Rover account.
  
• This also contains the login to Red ​Rover.
  

Read the Staff Handbook

Laurel Hill Keys and Furniture

• If you do not have keys to the cabinets or ​desk in your room please take down the ​number on the lock and see Missy. She will ​provide you with the proper keys.
  
• When you decide what furniture you don’t ​want, or what you need for your room, fill ​out this furniture request form. Missy will ​receive your request and inform the ​custodians.